General Features

• ViciDocs Enterprise is a multi-user system that can be deployed on LAN/WAN. The browser based search component can be deployed even on Internet.



• ViciDocs is operable on PCs with Windows 2003/2000/XP/NT.



• ViciDocs Enterprise is compatible with any ODBC compliant database like SQL Server, Oracle etc. Based on client preferences, software can be configured with any of these databases.



• ViciDocs DMS is designed with intuitive and user-friendly GUI with icons, hotkeys as well as menu options for features. Detailed screenshot based tutorial and help is also available within the application.



• ViciDocs supports multiple concurrent user.



• ViciDocs is .NET compliant.

Storage

• ViciDocs provides the ability to create multiple folders and subfolders with virtually no limitation on the number of levels. More importantly the properties or attributes of a folder like security, meta data etc., can be made to percolate to all subfolders and documents in the folders and subfolders.



• Capture Client module of ViciDocs Enterprise has the capability to directly capture images from scanners and users can also edit the page settings, resolution etc. Capture Client module can scan in documents from any Twain compatible scanner.



• ViciDocs Enterprise is fully compliant with this requirement. The software allocates unique barcodes for folders defined and the same can be used for automatic routing of documents.



• ViciDocs Enterprise has the ability to collate multiple scanned documents. Using the Capture Client module of ViciDocs Enterprise the user can take the barcode printouts of "Start Document" and "End Document" and use these as separators for documents with multiple pages.



• ViciDocs Enterprise allows the storage of around 150 different file formats. Documents belonging to any of these file formats can be imported directly into the repository. Not just that, the ASCII content from all these formats can be extracted thus allowing the creation of full text index for all these document formats.



• ViciDocs Enterprise permits elaborate security settings definition at individual user level as well as user group level. ViciDocs supports multiple permissions like Search, ReadOnly, Write, Delete, Full Access, Owner permissions etc.,

Indexing

• ViciDocs Enterprise allows the creation of custom data type definitions, where in each meta data type can have multiple variable number of fields. Users can set a specific data type for a document and fill in the corresponding fields. The index field can also be specified to be numeric, character etc. so that data is validated and range searches are possible.



• ViciDocs Enterprise has the provision for automatic creation of full text index using the content of the documents. It comes with an inbuilt text Retriever engine, which can extract text from non-image formats. It also integrates Abbyy FineReader for extracting the ASCII content from the image formats. Both color as well as black and white images are supported. ViciDocs also comes with an inbuilt Indexing engine, with which the ASCII content from various documents can be indexed, thus allowing full text search on the content of the documents.



• ViciDocs Enterprise supports automatic full text indexing as well as extraction of specific data from documents based on pre-defined templates for population of index fields.



• ViciDocs Enterprise allows the creation of multiple indices for different folders or repositories. Based on the configuration, whenever a document is stored in a folder/repository, the appropriate index gets updated. This allows the searches to be performed on the required index, thus allowing faster search and retrieval.



• ViciDocs Enterprise supports document linking, where in links can be provided on the top as well as in the bottom of the documents, thus enabling navigation across related documents.

Search and Retrieval

• ViciDocs Enterprise provides browser based search and retrieval features. Access to this interface is also password-controlled.



• ViciDocs Enterprise supports meta data search, where in the users can search for documents by entering the required data in the fields.



• ViciDocs Enterprise provides full text search for searching across the content of the documents. ViciDocs Enterprise provides various types of searches like Word Search, Phrase search, Fuzzy search, Word Stemming, Proximity search, Boolean search etc,



• ViciDocs Enterprise provides the display of the path of the document with links to the text content as well as to the original format with relevancy. Users can sort on the relevancy or on the path of the documents. Also, the number of hits to be displayed in a single page in the browser is also user customizable.



• ViciDocs Enterprise supports the highlighting of the text around the search term. When user performs a search for a word or a phrase, in the search results text around the search term from the documents will be displayed so that the user can get a feel of the document before deciding to open the actual document.



• ViciDocs Enterprise supports the highlighting of the hits in the document. When user performs a search for a word or a phrase, the results list gets displayed. The user can click on the text link in each of the results. This will display the textual content of the document with the search terms highlighted. The user can also navigate across the hits in the document, as each of the highlighted text words is hyper link to the next and previous hits in the document.



• ViciDocs Enterprise comes with an optional integration of a powerful viewer that supports viewing of various image and document formats even without the native application installation.

Version Control

• ViciDocs Enterprise has an inbuilt version control system enabled through the Capture Client module. The Version Control system supports various features like Check In, Check Out, View History, View Latest version etc.,



• ViciDocs Enterprise Version control system is quite elaborate with the following features. Single CheckIn and CheckOut of documents, thus avoiding conflicts in versions. Users with valid permissions only can create new versions of the documents in the repository. Version History of the documents can be viewed with appropriate comments entered by the user. Visual indicator in Capture Client module to indicate the status of the document.

Administration

• ViciDocs has a comprehensive BackUp and Restore mechanism with which the various data components (like the database, documents, indices, registry entries etc.,) can be backed up as well as restored easily and effectively.



• ViciDocs Enterprise is a highly scalable solution with flexibility to store large number of documents even at a later stage without redoing the whole process. It has the ability to define multiple volumes across different machines for storing data across machines.



• ViciDocs Enterprise allows the admin users to create various types of reports along with audit trail reports, which can be customized.

Support and Maintenance

• As part of every implementation, detailed documentation including User Manuals, Help, Installation Manuals will be given.



• ViciDocs provides free warranty and maintenance support for the software for six months from the date of installation. It may be extended beyond that also through an AMC. Local support (telephonic, email as well as onsite) will be provided as required.



• Vicisoft Technologies can provide comprehensive user training.