Health Care

Issues in patient record management

Healthcare organizations generate various documents for each patient including diagnosis, treatment advised, blood test reports, pathology results, X-ray reports, analysis reports etc.. Each of these documents is critical and may be referred to. Further, there are a number of medico-legal cases that are admitted in the hospital and there is a statutory obligation on the part of the hospital to provide the details of any specific case if such a request from competent authority (courts or police or investigation agencies). This implies that the hospital administration typically spends lot of time trying to retrieve these records and maintaining them.

Often due to the deluge of documents it becomes impossible to locate the correct record which can cause many problems operationally and also in some cases from a legal viewpoint. Also since the hard copies cannot be shared there is unnecessary and tedious retyping of data or creation of copies of the document.

How ViciDocs can be used

• ViciDocs creates a central electronic repository of the patient records, which can be scanned into the system.
  
  
• Folders for each patient can be created and security can be applied which ensures confidentiality of the documents
  
  
• The documents can be indexed with data like patient name, patient number, date etc..
  
  
• Any documents related to the patient which are generated electronically (like WORD, Excel files) can be directly imported into the system
  
  
• Version control feature of ViciDocs ensures that documents cannot be altered without tracking the changes and with audit history
  
  

Benefits provided by ViciDocs

• Patient records can be retrieved easily and instantaneously
  
  
• The documents can be shared over the LAN/intranet thus preventing wasteful copies
  
  
• Documents retrieved can be emailed to the concerned doctor or anyone else
  
  
• Since the patient history is available instantaneously, the valuable time of specialists etc is saved
  
  
• With documents in digital format and with backup features, ViciDocs ensures the safety of documents
  
  
• ViciDocs allows viewing the documents, even if you don't have the application corresponding to the document. For example, you need not have Microsoft Word installed on the system to display a DOC file format document.